A board management system can be a solution for the company’s governance. It provides tools to organize meetings and share documents as well as facilitate communication. It also offers secure sharing document editing, archiving and discussion forums, real-time communication and voting. Some also provide an application for mobile phones or a responsive web interface. Some provide integrated calendars as well as scheduling tools to aid in meeting planning. There’s also a standard agenda template and a contact directory.

If your business is considering implementing the board-portal system or is contemplating switching, ensure that the solution is intuitive and user-friendly for your users. Some vendors will even offer induction packages for an additional fee to ensure that all board members and admins are up and running in a short time. If you’re concerned about your choice, make sure you choose a vendor that provides exceptional customer service. Superior customer service may cost you the cost of a premium, but it’s worth the cost.

A good Board Management Software will provide an array of options for working with files prior to and after the virtual meeting. These include the see this ability to store documents in a repository and a dynamic and fully digital meeting agenda with designated time limits for each item and embedded reference documents, task management and much more. Many solutions also offer features that let users collaborate on proposals and documents. They can allow comments assignments, task-based work, change tracking and document version histories. The platform should be simple to use, either as a mobile-friendly application or responsive web interface. This lets stakeholders be able to work on the project from anywhere and at any time.