Secure board management is vital to giving directors the ability to be the ones to lead when it comes to meeting their organisation’s mission. Embracing a cloud-based board portal allows companies to centrally store and share sensitive data without the risk of using outdated sharing methods such as email. Directors can access their documents secure and easily from any device, whether it’s prior or following the start of a meeting.
With dedicated board software, the same platform can be used by all members of the board to collaborate on documents of the company and hold meetings. Information is accessible and searchable at any time from any device through a robust search feature. Directors can keep up-to-date about board matters even while on the go.
Board portals can be set up to allow for granular control over document and folder permissions as well as a comprehensive audit trail of all activity. Data encryption can be used for both at rest and in transit. Remote wiping of lost devices is possible. A solid business continuity plan and an uptime guarantee are all methods to protect them. They should also provide 24/7 support from knowledgeable internal staff, and solid security procedures that include regular penetration testing with third parties as well as for example, a SOC 2 report and ISO 27001 certification.
Find a dedicated portal for your board that can provide a single platform for all of the activities of your board – not only meetings, but also research and support tasks such as the briefing of reports and deadlines. This will allow all of your essential functions to be managed in one location, eliminating the need to exchange emails between report writers and board secretaries, as well as the security risk of sending confidential documents by email.