A board of directors meeting allows the leaders of your company to discuss the future of the company, make significant decisions and nail down company policies. The success of your meetings depends on how well you conduct your discussions, and how well your board is. Board meetings also allow you to create key performance indicators (KPIs) and track progress toward your organization’s goals.
A well-crafted agenda will help to guide discussions at your board meetings and ensure that the meeting is efficient, efficient and on track. Directors must be prepared for every board meeting by reading the agenda and board papers sent out before the meeting. This is an established procedure that guarantees each director is able to participate in productive discussion.
The chair should confirm that a quorum is present when the meeting starts. This is usually done through a roll-call, which will identify the people who are in attendance to legally conduct business.
The board should then listen to the reports of standing and special committees. The board members will have the chance to ask questions and discuss the information presented. The board might need to spend more time on the subject to find the most effective solution.
It’s important that all directors respect other people’s opinions during discussions and avoid using body language, whispering, or notes to denigrate or undermine someone else’s viewpoint. Directors should pay attention and only speak when asked.