Virtual Board Meetings are now the norm in many organizations However, they do come with their own set of challenges. Virtual meetings require a different organizational level than in-person ones, and the technology could be an learning curve. Following a few simple guidelines can assist boards in making the transition.

The first step is to ensure that all participants have the appropriate equipment. This includes the appropriate equipment, which has been tested prior to the meeting, as well as an internet connection that is stable. Board members should prepare for the meeting by reviewing the documents and planning any discussions.

Another key factor is to make sure everyone has an understanding of the etiquette that is required in virtual meetings. This means respecting the other participants, avoiding interrupting, and knowing that others are unable to observe your facial expressions or body language. It is also crucial to shut off the microphone when not speaking and to avoid background noise or distractions. Board members should be encouraged to make their home offices camera-ready, by removing any personal items or objects from view.

It is also crucial to adhere to the time and not overburden the agenda with long discussion topics that can distract the focus. It is also important to allow breakout discussions if you feel that the main discussion is not being attended to. It is also crucial to ensure that all the relevant issues are discussed, and that the entire meeting is recorded to be used in the future for review.

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